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Midway University's Commencement 2023 will be held Saturday, May 13 at 11 a.m. on campus outside in the Graves Amphitheater.

Congratulations to our graduates on this upcoming milestone. We are excited to host our annual Commencement celebration to honor and recognize your achievements. Throughout the year we will update this page with the latest information and deadlines for the event.


Commencement Important Dates

Tasks Deadline & Details
Graduation Resource Fair

November 7, 2022

Application for a Degree

March 6, 2023
(May or August 2023 Deadline) December 2022 graduates are also invited to participate

Order Cap & Gown Online March 1, 2023 (last day for campus delivery
April 12, 2023 (last day for home delivery, with charge)
Confirm Participation in Commencement Ceremony April 12, 2023
Pick-up Cap & Gown in President's Office
(for ship-to-campus deliveries)
After April 7, 2023
Commencement Rehearsal May 9, 2023 at 11 a.m.(via Zoom)
Commencement Ceremony May 13, 2023 at 11 a.m.

Understanding the Steps to Graduating and Receiving Your Diploma

  1. The first step to graduating is to complete your Degree Application by the appropriate deadline. If you have any questions about your credits and academic progress, please speak with your advisor.
  2. The second step is to make sure you have paid your Graduation Fee with the Business Office. All graduates pay a graduation fee for the processing of the diploma. NOTE: The graduation fee has nothing to do with participating in the Commencement ceremony.
  3. The final step is to ensure you successfully complete your academic work.

Understanding the Steps to Participating in Our Commencement Ceremony

  1. The first step is to complete the Steps to Graduate noted above.
  2. The next step is to confirm you will be participating in the Ceremony. Information is sent in the Spring semester via email and text message to all those who have completed their Degree Application in Self-Service with information on the ceremony and to RSVP to attend.
  3. Then students will need to order their cap and gown. You can order your cap and gown at any time during the year if you are sure you are graduating. If circumstances change, you can use the gown the following year.

Download 2023 Commencement Checklist


Receiving Diplomas

Diplomas will be presented to graduates at Commencement. For students not participating in the ceremony, their diplomas will be mailed to the permanent address on file. Note: If the graduation fee has not yet been paid diplomas will not be distributed or mailed.


Questions?

If you have questions about your status to graduate, please contact the Registrar's Office at 859.846.5340.  If you have general questions about the Commencement ceremony, please email commencement@midway.edu.

Commencement Resources
Midway University student with honor cords
Academic Honors and Cords
The guidelines for Academic Honors are outlined in the Academic Catalog. Honor cords will be distributed the week of Commencement once final grades are in and students who have earned them will be notified. Honor cords for Beta Beta Beta; Gamma Beta Phi and Alpha Lambda Delta membership organizations will be given out at Academic Honors Night or an organizational meeting prior to Commencement in the Spring semester. You may not purchase your own honor cords.
Stoles
Stoles are worn around your neck on graduation day. The only officially recognized stole for Midway University graduates is the United States Veteran stole and are only available for veterans. The stoles are available for purchase through our cap and gown distributor Oak Hall. No other stoles are allowed to be worn during the commencement ceremony.
Person holding a tablet that has an application form
Application for a Degree
Students need to login to Self Service and then select Graduation Overview to access this form. Please consult the Academic Calendar for all degree application deadlines throughout the year.
Students enjoying their commencement rehearsal at Midway University
Rehearsal
Commencement Briefing will be held via Zoom on Tuesday, May 9 at 11 a.m. The recording of this briefing will be posted and made available to those who cannot participate during the live call. More information on this will be posted and emailed to students.
graduate and his family at commencement ceremony at Midway University
Guest Registration

Outside Commencement Option

There are no restrictions on the number of guests you may invite for the outside ceremony. Graduates and their guests are asked to ride together and have no more than 2 vehicles. This will help us get everyone parked quickly and through the check-in process.

Inside Commencement Option

Should the event move inside due to weather, there is a limit on the number of guests each graduate can have inside Marshall Gymnasium. Please complete this form (only graduates complete this) so we can assign tickets to your guests if the event is held inside.

Students are guaranteed 4 tickets inside Marshall Gymnasium and 2 tickets inside Duthie Auditorium where the event will be live streamed. Your form submission will notify us of your guests in priority order for these tickets.

The form will be active on February 1, 2023 to begin guest registrations for the 2023 Commencement.

Parking Map- Midway University
Campus Arrival & Parking

All traffic will use the farm entrance and campus security will direct you to the appropriate parking areas. Gates open and check-in will begin at 8:30 a.m. Students participating in Commencement must be lined up by 10 a.m. Graduates and their guests are asked to ride together and have no more than 2 vehicles to allow for efficient parking and rapid check-in process.

If graduates require accommodations and/or accessible parking, please provide this information on your Commencement RSVP Form. If your guests require accommodations, please include this information on the guest registration form.

"hello my name is" sticker badge
Name Pronunciation

Graduates may use this phone line 859.846.5432 to call in and record the proper name pronunciation to assist Dr. Carrie Christensen who will read the name as the graduate crosses the stage during Commencement.

Graduate with Diploma
Receiving Diplomas
Only those students who have already paid their graduation fee and other account balances will receive their diplomas at Commencement. Please contact the Business Office with any account balance questions.
Regalia 2021 graduation cap at Midway University
Cap & Gown (Regalia)
The final deadline to order regalia is March 1, 2023 (campus delivery with pick-up after April 7) and April 12, 2023 (home delivery). All graduates participating in Commencement are required to wear regalia. Our current vendor is Oak Hall.
Balfour Grad Product Graphic displaying graduates and products they can purchase for graduation such as rings and invitations
Commencement Announcements
Students may order official Midway University Commencement announcements online with Balfour or call 800.433.0296. When ordering, they will need to know their official degree and major. Minors, emphases, concentrations, or honors can be included.
decorated cap at Midway University commencement ceremony
Graduation Cap Decoration Guidelines

Midway University’s Commencement ceremony is a dignified celebration of the academic achievement of its students. Decorations on the graduation cap are a representation of the pride and accomplishment for the student. In keeping with the significance of this event, the following guidelines must be followed for graduation cap decorations.

Decorations may not interfere with the attachment of the tassel to the cap or its movement from right to left.

Only the flat top of the cap may be decorated.

Decorations must not obscure anyone sitting behind the graduate and may not include lights or noise that may interfere with the ceremony.

Caps must not threaten the safety of others, include any hate speech; inappropriate, offensive, or profane language; advertisements; or any negative speech toward any individual, institution, and/or the University, its faculty, staff, or any student.

If you are unsure if your cap meets these guidelines you may contact the Office of Academic Affairs for guidance.

Any cap deemed not meeting these guidelines will not be permitted to be worn in the Commencement ceremony and may impact ability to participate in the ceremony. It will be the student’s responsibility to obtain a replacement cap should their cap be disqualified. 

live stream graphic
Live Streaming
Commencement will be live-streamed and recorded on the University’s YouTube channel.
commencement photo of man in cap and gown holding his degree at Midway University
Photography
Commencement photos will be taken as students receive their diplomas and posed at the end of the stage. Portraits can also be taken prior to Commencement with our official photographer. More information on the schedule will be posted closer to the ceremony date. All photo galleries will be posted online for review and ordering. View previous Commencement ceremonies at our online photo gallery. For additional information contact Mark Mahan at 859-621-9526 or email markmahan@mac.com.

Frequently Asked Questions

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This fee is for the processing of your diploma. You must pay this fee in order to receive your diploma.

Yes, you must pay the graduation fee in order to receive your diplomas.

You may wear your own regalia though you may wish to check with Academic Affairs that you are wearing the correct color and style for your degree.

Veteran stolls are the only approved stoles for Midway University’s commencement ceremony – no other stoles are to be worn during the official ceremony.

Typically, the Commencement ceremony lasts approximately 1.5 hours – it varies depending on the number of graduates participating in the ceremony. The ceremony begins precisely at 11 a.m. with those participating in the ceremony getting lined up and organized by 10 a.m.

Yes, students who qualify for an honor cord will receive an email concerning this matter with instructions and further details.

If you have a name that is a not commonly known or has a unique pronunciation, we encourage you to call 859.846.5432 in the weeks prior to the ceremony so our Vice President of Academic Affairs (or other designee) has time to practice and contact you with any further clarification.

Email commencement@midway.edu or contact the Registrar’s Office to verify you have met the graduation requirements.

Yes, your full name as it appears on your official student record will be used for the reading list of graduates. Should you have special requests on how your name is to be announced you should call 859.846.5432. Your official student record is also used to produce the printed commencement program.

Yes, academic honors are announced.

Honors are calculated based upon your GPA when all coursework is complete.

If you are taking a summer class to complete your requirements, then your honors will not be read at commencement. If earned, the final transcript will reflect the honors.

There will be an event registration email sent out in the spring semester for registering family members. If you have questions or changes, email commencement@midway.edu.

You do not need to bring your diploma; you will receive a diploma cover to carry during the ceremony. You are however welcome to bring your diploma to carry if you desire.

There is nearby street parking around campus if visitors have more than two cars. If there are any accommodations needed that request is made on the registration form which will be sent via email in the spring semester.

Flats or wedges are the recommended footwear for women. Pointed heals or small heals are problematic due to the soft ground in the amphitheater. Additionally, the amphitheater stage is stone and not a level surface. Although we have a runner in place on the stage for everyone’s safety it is best to avoid heals.

This is only required if our ceremony needs to move indoors due to inclement weather. We are restricted by the gymnasium’s capacity set by the fire marshal.  Only children ages 2 and under are allowed to sit on an adult’s lap. Any child 3 and up must be registered and will be part of the family allotment of tickets which is determined annually based on registered participants.

Yes, the event will be live streamed on the University’s YouTube channel and recorded.

Duthie Auditorium, inside the Anne Hart Raymond Building, is open for those who need to sit inside to watch the ceremony. If the event is held in the Marshall Gymnasium, Duthie Auditorium is used for overflow for guests if we reach capacity inside the gym.

The rehearsal briefing is held via Teams or Zoom. The briefing is record and then made available to those who cannot participate at the scheduled time.

Additional Resources

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Alumni Resources
Now that you are transitioning from student to alumni, we invite you to stay connected. Find out the resources available to alumni and make plans to join us at upcoming events.
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Career Services
Don't forget our Career Services Office is always here for you. We maintain job search links, can help you with cover letters or resumes or other professional development skill building.